Alaska Creative Woodworkers association
 a club for carvers, scrollers, and woodworkers

ACWC Executive Board

Board Meeting Minutes

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December 12, 2024

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October 19, 2024

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ACWA Executive Board

Board Meeting Meetings

 

Date/Time: Thursday, September 19, 2024, 6:00 pm at AIH, 2716 Commercial Dr, Anchorage

 

Board Attendees: Larry Holman, Lisa Lackey, Alan Peck, Callie Ashcraft, Robert Dowdy and Jim Powell.

 

Audience: Bob Lackey & Cindy McDowell

 

Approval of minutes June 18, 2024 Meeting

-Motion made by Jim to approve and Alan seconded. Minutes were accepted by unanimous vote.

 

Welcome new committee member: Robert Dowdy, the President of the Woodcarving Chapter. Note: Lisa will add Robert’s name to the State of Alaska paperwork for the club.

 

Treasurers Report: Lisa Lackey

-Covered current balances for each of the chapters

- January storage rent for 2024 has not been cashed yet. Larry will follow up with a call to owner.

 

Old Business

a) Status of roster purge…Jim and Tam

-Table to next meeting, purge anyone who has not paid membership dues in last 3 years

b) Status of repairs to Artistry in Wood displays: Larry

-Goal is to replace casters on current displays, replace pegboard with plywood board, and next season repaint everything.

c) Status of insurance-new information?: Lisa

-Lisa getting quotes from other insurance company and will let us know via email which is cheaper and if we want to change before Oct 31st.

d) Membership fees: Do we want to raise them? Vote on it?: Larry

-No for right now, will revote if insurance goes up.

e) New signers on bank: Larry

-Larry and Alan on ACWA bank account now.

f) Bylaws submitted to the state? Status: Alan

-Table until next meeting

 

5. New Business

a) Order casters: Jim

-approved for Jim to order casters and to pay Lisa/Bob for plywood pegboard cost

b) Artistry in Wood show; Turners status. Discussion with Collin Agni, Manager of Carrs & Family Property regarding allowing turners to participate. Purchase of filter to alleviate any dust caused by turners work.

-Greg Lyall, engineer and member of the ACWA, will get with turners to see if the filters they have are sufficient to use at mall for AIW.

-Larry to follow up with Collin at mall to see if they will accept filters and turners can demo at AIW

c) Apple vs. Google work space: Tam needs permission to look into this resource.  It may be free for us as a non-profit.

-table for next meeting

d) Jim discuss Artistry in Wood (AIW) storage lease

-Currently under ACWA to pay cost, moving under AIW to pay cost

e) Lisa getting debit card for ACWA account to pay for website WIXs.

 

Notes:

1. ACWA members get discounts at AIH, Hardware Specialties Inc., and Spenard Builders Supply

2. Next meeting December 12, 2024, 6:00 pm at AIH, 2716 Commercial Dr, Anchorage. Every member of each club is welcome to come.

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June 18, 2024

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ACWA Executive Board

Board Meeting Meetings

 

Date/Time: Tuesday, June 18, 2024, 6:00 pm at AIH, 2716 Commercial Dr, Anchorage

Board Attendees: Larry Holman, Lisa Lackey, Alan Peck, Tam Pikey and Jim Powell.

 

Audience: Bob Lackey & Cindy McDowell.

 

There was a quorum based on the ACWA bylaws.

 

1. Accept Minutes from March 26, 2024 Meeting.

Minutes were accepted.

1. Appoint recording secretary for meeting.

Tam Pikey will take notes for the June 18, 2024 meeting.

1. Treasurer’s report

Covered current balances for each of the chapters and anticipates no more bills for the fiscal year.

1. Old Business

   • Status of roster purge. Jim, Tam and Lisa

No progress at this time.First pass of purge will be names that were never ACWA members.

Reasoning for roster cleanup – Wix site plan either needs a smaller roster or an upgrade to the plan the club is current subscribed too.

• Status on repairs to Artistry in Wood displays. Larry, Jim and Bob

Hardware specialties has agreed to sell supplies to this project at cost.

Lisa Lackey has a source on some unfinished birch boards at a reduced cost.

Executive board has approved $1000 at this time toward supplies.

• Event organizers for AIW

Larry Holman will co-chair with Cindy MacDowell for AIW.

• Follow up on location for next year’s AIW

Larry Holman will be researching options for future AIW events.

• Update on IRS tax status filing

The ACWA organization is a nonprofit class c7 (social club).Federal paperwork has been filed.

State paperwork needs to be update to correct the status from c3 to c7.

1. New Business

   • Approval of Policy and Procedure manual drafted by Woodworkers club

The Woodworkers chapter is submitting a draft of a manual for the use of the shop space.It was suggested that a committee would review the draft.

• Current status of savings account.Should we invest in a higher earning account?

Tabled at this time.

• Status of current insurance.

ACWA is covered till Oct 2024.Alternatives are being checked into.

• Spam email

Due to spam emails – email addresses will be removed from the woodchip and website.There is still the Contact form () on the website.

• Plan for work party to rebuild/maintain current displays for AIW.

Larry Holman, Alan Peck and Lisa Lackey will be meeting to start building components for the AIW displays.

• Do we need to increase membership fees?

Tabled at this time.

• Sponsorships for AIW.AIH – Ak Industrial Hardware. Others

Larry Holman is talking with some businesses regarding supporting ACWA and opportunities to be recognized for their efforts.

• Storage of AIH displays.40 foot conex donated by AIH in perpetuity.Plan to relocate displays.

Checking to see if the conex would be of sufficient size to store all the AIW displays.

• Signers on Bank

President Larry Holman, Vice president Alan Peck and Treasurer Lisa Lackey will be scheduling a time to meet at the bank with a copy of the bylaws to update account access for ACWA.

• Bylaws and State Non-profile Status

Will be submitted to state of Alaska to update club status.

 

1. ​

A charcuterie board was designed and given to Jim Powell for the work he has done for ACWA.

 

Next Meeting will be September 17th at 7pm at the AIH, 2716 Commercial Dr, Anchorage

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March 26, 2024

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Date/Time: Tuesday, March 26, 2024, 6:30 pm at AIH, 2716 Commercial Drive, Anchorage

 

Board Attendees: Callie Ashcraft, Larry Holman, Lisa Lackey, Alan Peck, Tam Pikey, and Jim Powell.

 

Audience: Bob Lackey.

 

There was a quorum based on the ACWA bylaws.

 

Those in attendance consisted of previous board members and 2 new members (Larry and Alan from the Woodworkers Chapter). Lisa previously served as Treasurer and was also nominated by the Woodworkers Chapter. Callie has previously served in the communications role of the Executive Board and unofficially represents the carvers since she regularly is involved with their meetings and functions. Gino Del Frate served as Vice President of the Executive Board representing the carvers but in February 2024, he announced his resignation at the end of the current term. He has an interest in attending Executive Board meetings through May, but informed the board that he will not be active afterward. The Carvers Chapter did not nominate any of their members to the new Executive Board following the Chapter elections called for in January 2024. The Scrollers Chapter went on hiatus during 2023. They did not hold elections and nominate members to the Executive Board. Tam Pikey has been serving as our web page designer.

 

Minutes for this meeting were taken by Alan Peck and will be sent out to the Board for review and editing followed by revisions. The Board agreed that final approval of these and future notes could be done through email or text rather than wait until the next meeting, so the minutes can be publicly available more quickly. The Board members also agreed that minutes would be posted to the ACWA website. Further, the Board agreed that the initial note taker of meeting minutes would rotate to a different member at each future meeting and all members would edit those notes before it is submitted for final approval. This decision may be revisited if a secretary is elected.

 

Jim provided background of the ACWA and its functions.

 

New Business

1. Election of officers.

Alan introduced the idea that the persons filling the President and 2 Vice President roles should rotate every year. This may a) provide an easier transition than when someone in that role for several years decides to leave, b) encourage someone to take an officer position if they feel they will not be committed to it year after year, and c) provide greater equality for each Chapter. The Board discussed and generally agreed.

 

a) A motion was made and seconded for the nomination of Larry Holman as ACWA President. No others were nominated. Larry became the President after a vote of 6 yea and 0 nay.

b) A motion was made and seconded for the nomination of Alan Peck as ACWA Vice President. No others were nominated. Alan became the Vice President after a vote of 6 yea and 0 nay.

c) A motion was made and seconded for the nomination of Lisa Lackey as ACWA Treasurer. No others were nominated. Lisa became the Treasurer after a vote of 5 yea, 1 abstain (the nominee), and 0 nay.

 

Jim previously informed the ACWA Board and the Chapters that he would be stepping back this year due to limited time he would have available. As such, Jim was not nominated to the Board by a Chapter. He told the Board he would be available as an advisor. Callie agreed to continue with her communications role and also to provide a perspective of the carvers (of which she is regularly active) given the absence of Carvers Chapter nominee representatives to the ACWA Board. Tam agreed to continue as the web page designer.

 

The Board discussed the remaining unfilled positions of Secretary and the second Vice President and the State of Alaska requirements to maintain nonprofit status. Bylaws Article V, G. states “In the event of a vacancy on the ACWA Board, the Board may appoint a temporary Board member to fill the vacancy until an election of the general membership is held.”

 

d) A motion was made and seconded for the nomination of Jim Powell as temporary ACWA Vice President. No others were nominated. Jim became the 2nd Vice President after a vote of 5 yea, 1 abstain (the nominee), and 0 nay.

e) Tam agreed she would fill a temporary role as a Recording Secretary meaning she would maintain the ACWA minutes and records and serve as the Association correspondent. The remaining duties of the Secretary including recording meeting minutes would rotate to all members of the Board. A motion was made and seconded for the nomination of Tam Pikey as temporary ACWA Recording Secretary. No others were nominated. Tam became the Treasurer after a vote of 5 yea, 1 abstain (the nominee), and 0 nay.

 

2) Tam will post the new ACWA Board members and contact information on the website and this will also be placed in the next Woodchip newsletter to the membership.

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3) Lisa will file the new Board contact information and also the Dec. 2023 approved revised bylaws with the State as required. The 501 C7 tax status needs to be changed with the State. We are compliant with the IRS. Alan will correct a minor error and a few formatting issues in the revised bylaws and then send to Tam and Lisa for their follow up.

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4) Review of 2024 Artistry in Wood Event and improvements needed for the 2025 event.

Jim discussed highlights of the Feb. 22 to March 4, 2024 event. This was the 20th annual Artistry in Wood.

• We will need to look into the possibility of a different location for 2025 since the Midtown Mall did not let turners or scrollers to use machines for demonstrations this year.

• Repairs to displays can be made over the summer. Charline ? who is in charge of the old DMV storage area where our displays are kept told Jim we can do it there. Benches need new paint. Casters are too small and need to be replaced. The peg board display needs to be replaced with possibly a slat wall. Bob and Lisa Lackey said they could use their commercial CNC router machine to make a new display wall. Follow up with Bob and Lisa on the design will be needed.

• Event organizers are needed for the 2025 Artistry in Wood.

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5) The Board discussed the membership roster of active paid members, total email contacts and issues and cost with WIX in maintaining these and complications in sending out notices. The board agreed that contacts should be removed after 3 years of not paying membership dues. Tam and Lisa will coordinate and provide Jim with the list of paid members and the total contact list. Jim will be responsible for reviewing the list and removing contacts. The new list will be effective Sept. 2024 and notice will be provided through the Woodchip Newsletter starting in April and through later email notification. We want to encourage people to renew their annual membership and stay current.

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6) Next meeting will be June 11 at 6:30 pm at the AIH workshop on Commercial Dr.